NEWBERRY STATION HOMEOWNERS ASSOCIATION

Board of Directors Meeting – April 4, 2002

Call to order.

·                     The meeting was called to order at 7:05 p.m.

·                     Attendees:  Lars Sweigart, Brandon Farlander, Robertson Loar, Tom Little, and Bob Mikulski.

·                     The March minutes – Mr. Little made the motion to approve the minutes with corrections.  Mr. Farlander seconded the motion and the Board approved by unanimous vote.

Homeowner’s Open Forum:  No comments

I.                     Reports from Committees

AECC – Paul Bohna, Sean Carey and John Oktavec gave no report

·                     The AECC committee will update the home color chart for the community so it will be current.

·                     The AECC will decide on the color scheme for the clubhouse.

·                     Genus has passed the rough copy of the 2002 inspection to the AECC Committee.  Letters stipulating corrections will be mailed to homeowners by 1 May.  Many residents have indicated they have completed the corrections to their residences however were not checked.  Some have indicated that they have completed the work but have not.  Those individuals will be charged late fees.

  Building & Grounds - Vacant

Action Items

·                     A resident has painted the rest of the new railing installed last summer.  He will paint a second coat of black paint when he can.  This will be completed by next meeting.

·                     Homeowner expressed concern that there wasn’t a light at the mailbox in front of 8345 Stationhouse Ct. Genus will contact Virginia Power for the cost of adding a light, however their original estimate is over $1,000.  Nothing to add at this time.

·                     Genus will contact Cox Cable to bury cables severed and repaired during landscaping behind model row.

·                     Genus will do a yearly sidewalk check for cracks.  Trees in the common area that require pruning away from houses will be noted for work.

·                     Fence removal on the hill across from model row left a post still standing and a posthole that requires filling.  Genus has for action.

Pool

Action Items

·                     Diving board is not up to code.  It will need to be replaced or removed.  This is pending until the next meeting.

·                     This spring repairs and painting will be conducted by Genus.  Continental Company (pool service) will complete the white coating on the pool.

·                     We are waiting for a cost indication for the diving board removal or repair.

·                     Limited pool memberships will be advertised this year by a sign placed outside the entrance.  These memberships help to defray costs associated with the pool.

·                     Genus will remove the thermostat box in the clubhouse or get a key that works.

II.                   New Townhouse Development Shannon’s Landing

                 Mr. S. Foradi and Mr. D. Johnson were present from the Shannon’s Landing project.   Mr. Foradi is with the ALD Group, Inc. and Mr. Johnson is with John Laing Homes.   Mr. Foradi stated that the board was made aware of the plans of the builders, that there was approval and that he sent materials concerning approval to Mr. J. Klein last year and later to the president of our association.  However since Mr. Klein is no longer a resident of Newberry Station we did not receive the letter addressed to him.  Another letter was correctly sent to Lars Sweigart earlier this year.   Mr. Foradi went on to state that no types of tree or planting scheme were discussed specifically.  This is contrary to those board members who were in attendance at this meeting.  Mr. Johnson explained many details of the project and that the drawings only indicate that there will be Leyland cypress trees planted but the plan is not specific as to the number of trees or the tree placement.   He stressed that the builders and the homeowners should create a document that stipulates the terms of the tree planting such as “planted in such a way as to obscure the new development.”  Mr. Foradi and Mr. Johnson agreed to work with the board to get approval as to the number and type(s) of trees to be planted on Newberry Station property.  Mr. Foradi and Mr. Johnson also stated that the board would be getting yet another letter requesting the board permission to plant trees on Newberry Station property.

III.                 New Business and Other Items

·                     Financial Report – No additions.

·                     Resident Owners vs. Investor Units – Management Company reported that as of February 28, 2001 we had 32 investor units. 

IV.                 Report from Officers – President – All items covered. Vice-President – All items covered Secretary – All items covered.  Treasurer – All items covered.

Report from Management Agent –All items covered.

V.                   Adjournment

The meeting was adjourned at 8:55 p.m.  The next meeting will be held on Thursday May 2,, 2002 at 7:00 p.m.  The meeting will be held at the Newberry Station Clubhouse.

Submitted by Robertson D. Loar, Secretary