NEWBERRY STATION HOMEOWNERS ASSOCIATION
June 20th, 2002
I. Roll Call and Certification of Proxies
Board Members in Attendance: Lars Sweigart, Brandon Farlander, Marsha Cobbs Johnson and Robert Loar.
Quorum and Call to Order: Noting that all proxies had been certified, and that a quorum was present, Mr. Sweigart called the meeting to order at 19:31.
II. Proof of Notice of Meeting
A mailing specifying time and place of the annual meeting, with an attached proxy sheet, was mailed to all Newberry Station Association members in May 2002.
III. Reading and Disposal of Minutes of Previous Meeting
Copies of the minutes of the previous Annual Meeting on June 28th, 2001 were made available to all in attendance. Mr. Chris Liberty moved that the Board dispense with the reading of the previous year’s minutes and to have elections. Mr. Mike Metter seconded the motion, which the Association unanimously approved. Mr. Spindle and Mr. Oktavek are inspectors.
The Election of Officers will be conducted at the end of business.
IV. Report and Comments from Board Members
President: Mr. Sweigart discussed that the sign for Lang Homes was removed from the adjoining property and one for Richmond America was in its place. 25-30¢ of every dollar collected from homeowners goes to maintaining the pool. The leak in the pool we hope has been located and repaired by Continental Pools. The community is looking better than it has in a long time. The bridge over the adjoining creek is part of a paved walk way. Where it is going is not determined.
Treasurer: Mr. Farlander had nothing to add at this time.
Secretary: Mr. Loar had nothing to add at this time.
Member-at-Large: Ms. Cobbs Johnson had nothing to add at this time.
Mr Mikulski: Mr Milkulski represents Genus. He presented information that the State of Virginia under under the Homeowners Association Act has mandated that all homeowner’s associations have a reserve study completed every five years. The reserve fund must have sufficient funds to replace the assets of the community. There is a time restraint to this mandate. This board has already started to fund the reserve fund and now has $25,000 in it. At the beginning of the boards term there no monies in the reserve fund. The recent increase in monthly dues goes to this reserve fund. Multiple year contracts save money for Newberry Station
V. New Business:
Management Company:
· A resident complained that complained that their calls to Genus were not being returned. Genus stated that they would do better at returning calls from residents.
· Realtors box was discussed to contain copies of the minutes.
· Comment was made that the repairs to the ceiling after the water leak was not neat and Genus should look into it.
· Grass issue-a notice to cut their grass was misdirected to neighbor’s house. Questions about timeliness of error corrections and notifications were discussed.
· Absentee landlords are not responsive to repair requests to their properties.
Speed Bumps:
· There was a lengthy discussion of about putting speed bumps in our community to slow people down. It was mentioned that speed humps, not bumps are what are now preferred on roads. Speed bumps are usually only used in parking lots.
· A resident stated that speed humps are skateboard ramps. If a license tag is sited three times from three different individuals, the Fairfax County Police will pay the individual a visit. They cannot as rule ticket someone on private land which Newberry Station is.. Because the people are speeding why don’t we put up stop signs that they are running anyway so we can site them in a complaint.
· A homeowner stated that a speeding motorist injured him and the police couldn’t give the violator a ticket because the incident happened on private property.
· After discussion a motion was made to install 3-way stop signs at Hamilton and Trestle by Mr. Mike Miller and seconded by Mr. Al More.
· Request made to request the County Police patrol our community more frequently. Motion was made and seconded to terminate discussion about speed bumps.
· The President stated that the rules and regulations of the Association require review and asked that a committee of homeowners complete the task. The following people expressed interest: Ms Mary Spindle, Ms Michele Liberty, Ms Mary Jane Charles, Ms Falter, Ms Cathy Octavic and Ms April Scherer.
· Discussion was held concerning vinyl windows and siding. It was decided that if a homeowner had received a violation letter about not painting their vinyl windows, it would not take effect until the issue has been resolved. A motion was made to investigate whether it is possible to paint the vinyl by Chris Liberty and seconded by Mike Miller.
Pool Issues
· Discussion was held concerning the lifeguards. Laura Newberry volunteered to be the homeowner’s person to interact with the pool company. Genus will give her a copy of the contract. The lifeguards are to clean the showers either before or after the pool swimming day ends.
· Comment was made about the ceiling repair in the clubhouse restroom was not neat and that Genus should look into this.
VI. Election of Three (3) Directors:
· The Association had two- (2) nominations for the Board of Directors. Ms. Laura Newberry and Mr. Brandon Farlander. Both were voted in unanimously.
· The new Board will be the following: Lars Sweigart, Brandon Farlander, Laura Newberry, Robertson Loar, and Marsha Cobbs Johnson.
Adjournment
The meeting was adjourned at 9:20 p.m.
Submitted by Robertson D. Loar, Secretary