NEWBERRY STATION HOMEOWNERS ASSOCIATION
June 18th, 2003
I. Roll Call and Certification of Proxies
Board Members in Attendance: Lars Sweigart, Laura Newberry, and Robert Loar.
Quorum and Call to Order: Noting that all proxies had been certified, and that a quorum was present, Mr. Sweigart called the meeting to order at 7:29.
II. Proof of Notice of Meeting
A mailing specifying time and place of the annual meeting, with an attached proxy sheet, was mailed to all Newberry Station Association members in June 2003.
III. Reading and Disposal of Minutes of Previous Meeting
Copies of the minutes of the previous Annual Meeting on June 20th, 2002 were made available to all in attendance. Ms. Suzy Burnside moved that the Board dispense with the reading of the previous year’s minutes and to have elections. Mr. Kevin Brugman seconded the motion, which the Homeowners unanimously approved.
IV. Report and Comments from Board Members
President: Mr. Sweigart introduced Ms. Dawn-Lynn Crawford , our managing agent from Cardinal Management. The three way stop signs are installed as well as the road way painted signs. A new door will be place in the clubhouse for a cost of $1500 installed. 25-30% of monthly dues are used on the pool. Enjoy. Continental pools has contained most of the leaking problem.
Treasurer: Mr. Farlander was unable to attend.
Secretary: Mr. Loar had nothing to add at this time.
Member-at-Large: Laura Newberry had nothing to add at this time.
Mr. Mark Trostle of Shannon’s Landing addressed the homeowners. He said that a homeowner’s association for the new housing development has been formed. It would be advantageous for the two associations to merge. The larger community will have more clout however the merger must be concluded before the closing of the first house. The advantages to Newberry Station would be more revenue from the additional 32 homeowners. No immediate drag on budget or maintenance. Dues collection. The fees are to be the same as ours and trash removal will begin when each home is closed.
All the homes are sold now. Discussion followed.
The groundwork should be done about one month after the rain stops. Richmond America has the responsibility for the community until construction is finished.
A motion was made by Mr. Mike Miller to create a resolution to merge with Shannon’s Landing. John Octavec seconded it. All homeowners in attendance were in favor. A favorable vote by 50% of all the homeowners in Newberry Station is necessary for passage.
V. New Business:
· A resident complained that the stop signs are too low. The board will look into whether the height is mandated by law.
VI. Election of Three (3) Directors:
· The Association had two- (3) nominations for the Board of Directors. Mr. Lars Sweigart, Tracey Murphy and April Sherer. All were voted in unanimously.
· The new Board will be the following: Lars Sweigart, Brandon Farlander, Laura Newberry, Tracey Murphy and April Sherer
Adjournment
The meeting was adjourned at 8:20 p.m.
Submitted by Robertson D. Loar, Secretary