NEWBERRY STATION HOMEOWNERS ASSOCIATION

Board of Directors Meeting –January 7, 2004

 

**** BOARD MEETINGS ARE NOW HELD ON THE FIRST WEDNESDAY OF THE MONTH****

 

 

·         The meeting was called at 7:12 p.m.

·         Attendees: Laura Newberry, April Scherer, Tracey Murphy, Dawn-Lynn Crawford, Brandon Farlander and Jane Brown.

·         The December minutes were reviewed and corrections made – Mrs. Jane Brown made the motion to approve the minutes. Mrs. April Scherer seconded the motion and the Board approved by unanimous vote.

 

 

 

 

Open Forum



 

·         The Board welcomes ideas on how young people within our community can be compensated for shoveling snow (should it be needed)  with prior approval from the Board.

·         There are two more pick-up days for leaves throughout the community to be cleaned up by Springfield Nursery. Homeowners will be notified when we have a pick up date.

·         A homeowner inquired at the January Board meeting if they already have direct debit for their HOA fees, will the increase be deducted automatically? For all homeowners who currently have direct debit, the increase will automatically be deducted, no need to do anything.

·         A homeowner has requested that the Board look into obtaining signs to place in the community to announce community events (i.e. board meetings, leaf removal, etc.)

·         A homeowner has requested that the Board look into cleaning up the lamp post and stop signs  throughout the community as they have years of abuse from personal signs being hung on them, graffitti, and the elements.

 

 

 

AECC

 

·         Reminders will be sent out by January 15 for varience requests. They must be returned no later than January 30th to management.

 

 

 

Building & Grounds

Action Items

 

·         The Board is currently waiting for an assessment for the culvert from FEA. The Board should have the report no later than March.

·         The Board is still waiting for the estimate to replace the retaining wall near the Raceway Development.

·         Bids have been received from three different companies for the tree assessment throughout the community. Management is currently comparing the bids and what each company is offering in the way of services. They will be presented at the February Board meeting.

·         Cable behind 6921 Trestle Court is still not buried. Dawn-Lynn to call Verizon. Additionally, a cable is exposed at 8216 Stationhouse Court.

·         The Board requests from management further clarification on the charges from Springfield Nursery to the association in the amount of  $275.00 on 10/22/03. Although Springfield Nursery claims this was a cleanup item after hurricane Isabel, this item was not given prior approval by the Board.

·         The Board will look into cleaning the edge of the woods and other areas within the communtiy in the Spring. Be on the look out for another announcement of a community clean-up day.

·         A home owner has brought to the Boards attention the condition of a flowerbed located behind Trestle Court. It seems that after Richmond American Homes did some work on hooking up the sewer lines, they did not return the flower bed in question to its original state. Management will contact Richmond American home and look into this.

·         Management will contact Richmond American Homes regarding a pine tree in the common area that was damaged by workers and now appears dead.

·         A light on the corner of Of Ona and Newington is out, Dawn-Lynn will contact Dominion Electric.

·         For the time being, the willow stump in the common area will remain until the end of the summer in order to see if it will rejuvinate. Should it not rejuvinate, the Board will look into having it removed.

 

Pool

 

·         Dawn-Lynn to obtain a proposal for 2 lifeguards and not 3 which is stated in one of the bids from a local pool company.

·         The board will evaluate pool proposals and make a decision on which pool company we will use this summer (2004) at February’s Board meeting.

 

Action Items



 

New Townhouse Development Shannon’s Landing

 

·         Newberry Station and the new development (Shannon’s Landing) will be annexing. Contracts are with the attorneys at this time and homeowners will be informed as to what is happening as soon as we know of any changes.
 

        

New business and Other Items

 

 

 

Report from officers

 

President – All items covered. Vice –President – All items covered. Secretary – All items covered. Treasurer – absent.

 

Report from Management Agent

 

All items covered.

 

Adjournment

 

The meeting was adjourned at 8:49 p.m. The next meeting will be held on February 4, 2004 at 7:00 p.m. in the clubhouse.