NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

 

September 1, 2004

 

 

 

** BOARD MEETINGS ARE NOW HELD ON THE FIRST WEDNESDAY OF THE MONTH**

I. Call to Order

A. The meeting was called to order at 7:07 p.m.

B. Attendees: Laura Newberry, Brandon Farlander, April Scherer, Jane Brown and Phyllis Pryor and Patrick Mazzei.  Welcome to Phyllis our new property manager!

C. The August minutes were reviewed and the following corrections were made:

1. The 7th bullet was changed from: “A homeowner informed us that the erosion at the base of the light pole at the end of Trestle Ct. is due to runoff from the houses.”  to:  “A homeowner informed us that the erosion at the base of the light pole at the end of Trestle Ct. is due to channeling water.”

2. All bullets in New Business and other Items were removed as they were left in from the previous minutes.

3. Jane Brown made the motion to approve the minutes. April Scherer seconded the motion and the Board approved by unanimous vote.

 

II. AECC

A. Proposed AECC changes have been submitted to the AECC committee and the Board for review. A copy will be provided to Purvis Dawson and Phyllis Pryor for their review. Additional items need to be addressed. 

1. A section concerning the disposal of hazardous waste will need to be added.

2. A section concerning the care and repair of railroad ties in the community will need to be added before publication.

B. It has been noted by the AECC committee that there are several homes within the community that are in need of painting as the color of the siding is faded. These homeowners will be sent a letter separate from the annual inspections. Homeowners will be given a period of time determined by the members of the AECC to complete the required painting.  We need verification that this was done.

C.  AECC needs the colors for the new houses on Shannon’s Landing Way.

 

 

III. Building & Grounds

A. Trees – Phyllis Pryor will schedule the following:

 

1. The stump in the field needs to be removed.

 

2. The gum tree in front of 6917/6918 Trestle Ct needs to be trimmed.

 

3. There are three pines at the end of Trestle Ct. One of them is dying.  All 3 trees will be removed.

 

4. The tree in front of 6901 Trestle Ct has a broken limb at the top of it that needs to be removed.

 

 

B. Repairs

1. Management will obtain bids for street repairs; sidewalk repairs, and asphalt path repair.

2. The Board is still waiting for bids to replace the retaining wall near the Raceway Development.   Management will ask for bids to repair it instead of replacing it.

3. The brick wall at the bus stop will be repaired since the first repair was unsatisfactory.   Management will look into this.

4. Management will obtain bids on repair to the end parking space in front of 6918 Trestle Ct as it is starting to erode.

5. The railing in the large playground, behind 6920 Hamilton Ct, needs to be painted.

6. We need verification that the repairs to the railing on the steps from the pool to upper Stationhouse were scheduled.

 

C. Landscaping

1. Culvert drains will not be painted but management will speak to Springfield Nurseries to ensure that drains will be kept clean.

2. Erosion is occurring at the base of the light pole at the end of Trestle Ct.

3. The shrubbery on the hill between Trestle Ct and the pool road needs to be trimmed.  Management will speak to Springfield Nurseries.

4. Phyllis will arrange a walk through with Springfield Nurseries to discuss the addition of the new areas.

4.  Springfield Nurseries should be posting signs about leaf removal or notifying

     us.  Management will look into this.

5.  The repairs to the grounds behind 6920 Hamilton Court are ongoing.  This has

     been shoddy repair work.  Management has walked the area and will address

     the contractor.

 

D. Miscellaneous

1. A homeowner asked if the drains between 8200 Stationhouse and 6944 Hamilton Ct had been cleaned off yet.

 

2. A homeowner asked if the county is responsible for keeping the drains clean.  Management will call the county to ask this.

3. Phyllis will look into the problem of exposed Verizon wires, but she will need some addresses of the areas where it is a problem.

4. We need to have the lines on the pavement at the STOP signs painted throughout the community.  Also, we need Slow - Children At Play painted at the entrances to the community.

 

IV. Pool

A. The pool was vandalized sometime between closing Friday, August 27th and opening Saturday, August 28th.  Most of the furniture was placed in the pool.  We need to investigate additional security for the pool.

B. Management will have a no cost lighting study done in the next two weeks to assess how we can improve lighting at the pool.

C. We will need bids for pool companies so that we may choose a company during the October-November timeframe.

 

V. New Townhouse Development Shannon’s Landing

 

A. Richmond American Homes Concerns and Issues

1. A portion of the new sidewalk along Newington Road was dug up for utility work and replaced with asphalt.  This needs to be repaired with concrete.

2. A homeowner said that one of the residents in the new development did not receive a copy of the bylaws, etc.

3. The AECC needs paint colors for the new community.

4. There is dead grass in the new part of the community and needs to be replaced.

5. RAH has removed some of the trees and replanted them on the other side of the property line, but now some of them are on people’s property or in front of areas that should be their gate.

6. A homeowner informed us that the drainage from the new development is still a problem.  They have been keeping track of water levels in Trestle Ct backyards after rainfalls, and will continue to supply these to Management and the Board.

7. Trees are still causing problems for people exiting the community.

8. The board needs identify to Richmond American Homes where we would like the path to go connecting the new community to the existing community for access to the pool.

 

B. Miscellaneous

1. A letter needs to go to new homeowners with info on our community.

 

2. On August 26, 2004 at 2:00 PM, there will be a meeting with county officials to discuss the sidewalk that were put in by Richmond American Homes.

 

3. The new development will put in place only the sides of a fence for each town home thus leaving the back of the yard open. Homeowners in the new development are required by the by-laws to enclose the back yard with a fence. Homeowners will have a period of one year from the date of closing to complete the task.

 

 

VI. Open Forum

A. A light is out at the corner of Trestle Ct and Hamilton.  April will call to have it repaired.

B. There is graffiti on the bus stop and shingles are being pulled off the roof.

C. There are many cars in the neighborhood that do not hace current registrations.  Anyone can call the Franconia Station Parking Enforcement Division to report these.

D. A homeowner informed us that several of our trees have tent worms (web worms) in them. 

 

 

VII. Tabled Items

A. The Board has tabled the issue of purchasing a sign for the community to announce community events.  Phyllis will look through  the catalogs and make some suggestions.

B. The board has tabled the issue of cleaning up the edge of the woods until much of the foliage has died away in the fall.

C. The board has tabled the issue of removing the fence between Hamilton Ct and the new properties.  The board would like to solicit the opinions of the new homeowners.  We need to see if it will be in the way of construction of their fences.

D. Although it is too late this year, the Board would like to discuss putting in concrete steps in the pool to allow the elderly and handicapped easier access to the pool. The steps would have a rail in the middle allowing for easier entry and exiting. Tabled until spring.

 

 

VIII. Other Items

A. Would you like to place an ad in our quarterly flyer? Are you a Plumber, Electrician or maybe you’re a Caterer who caters for special occasions? You can place an ad for $5.00 in our new quarterly flyer “Newberry Station News”. Homeowners may place a merchandise ad for free.What a deal! Contact Dawn-Lynn at Cardinal Management to place your ad today!

 

IX. Report from officers

A. President – All items covered. Vice –President – Absent. Secretary – All items covered. Treasurer – All items covered.

 

X. Report from Management Agent

A. All items covered.

 

XI. Adjournment

A. The meeting was adjourned at 8:46 p.m. The next meeting will be held on October 6th, 2004 at 7:00 p.m. in the clubhouse.