NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

April 6, 2005

I. Call to Order

A. The meeting was called to order at 7:05 p.m.

B. Attendees: Laura Newberry, Purvis Dawson, Brandon Farlander, Jane Brown, and Beth Cousino.

C. The March minutes are lost in cyber-space and therefore unable to be approved.  Purvis will still try to obtain the minutes if possible.

II. AECC

A. The AECC has indicated that they are unwilling to do the annual inspections this year.  No date has yet been set as to when they will be done or who will be doing the inspections.  We will keep you posted.  In the meantime, please ready your homes (i.e. clean up yards, paint what needs painting and fix what needs fixing.)

B. AECC violators for the fall have been reinspected and hearing will be at 6:00pm prior  to the May board meeting .

C. Homeowners in Shanon’s Landing and Newberry Station should be aware of the communities by-laws and AECC rules and regulations.  Please remember that all decks and exterior modifiations must be approved prior the start of work.  If you are unsure if your exterior work needs approval, please call first.

III. Building & Grounds

A. Trees

1. No items discussed

B. Repairs

1. Drainage problem near lower playground still is a problem.  Cardinal will look into how we can get this properly fixed.

C. Landscaping

1. The area behind the grates needs to be cleaned.

2. Possibility of lights on Ona was brought up.  It is extremely dark back there in the evening and vandalism is occurring.  We will need to contact the county to see if this is a possibility.

3. Bus Stop bench is broken.  Will look into getting it repaired.

4. Homeowner at 6900 Hamilton Ct. has asked permission to purchase sod and repair the common area in front of their homes.  Board agreed to approve up to $150 per corner and/or unit of common area.  Other homeowners are encouraged to take pride in the community and seek out this opportunity to enhance the appearance of the common areas.  You provide the labor and we provide the funds to make it happen.  Prior approval is required.

5. Springfield Nursery’s contract to do Shannon’s Landing was approved.

D. Miscellaneous

1. The gutters on the clubhouse need cleaning.

2. A homeowner said that there is water seeping out of the road at the corner of Hamilton Ct and Trestle Ct. This is where there was a leak previously.  Purvis will call Fairfax County Water Authority again about this.

3. Management will look into the problem of exposed Verizon wires, but will need some addresses of the areas where it is a problem. The board will map out the areas where wires are exposed.

4. Upper playground has an exposed cable with a conduit.  In addition, there are exposed cables behind 8301 – 8307 Stationhouse Ct.

5. Community Yard Sale will be Saturday, June 4^th.

6.  Annual Meeting will be on June 1^st in lieu of a regular board meeting.

IV. Pool

A. Pool cover bids will be obtained at the end of the pool season.

B. Bids will be obtained to get locks on the bathroom doors leading to the pool.

C. Pool Applications will be mailed out this month

D. The board approved to spend $500 for the annual pool party.

V. New Townhouse Development Shannon’s Landing

A. Richmond American Homes (RAH) Concerns and Issues

1. Susan Finken is now the POC. Management is pursuing issues with her.

2. There is a Verizon box with no lock on it between Shannon’s Landing Way and the flood plain.

3. The pine trees between the new houses and existing houses on Trestle Ct need to be moved.

4. We need to make an effort to contact all homeowners with another welcome letter.

5. There is dead grass in the new part of the community and needs to be replaced.

6. RAH has removed some of the trees and replanted them on the other side of the property line, but now some of them are on people’s property or in front of areas that should be their gate.

7. The drainage from the new development is still a problem.  The runoff from the new houses to the existing house’s yards is getting worse.  The water now meanders between the yards like a river.  Cardinal will contact the Fairfax County inspector responsible for overseeing this development and to see up an on-site walk-thru with Cardinal Management (and any Board members who can make it) to document issues the Board has with development.

8. For people that have concerns about the property inside and outside their     houses please contact RAH and cc management and the county.

9. For people that have concerns about lighting in the new development, please contact management and Gerry Hyland.

10. Signs need to be placed around the storm retention pond in the new section of the community.

11. The board has decided that the path from the new community will be placed next to 6920 Trestle Ct.

12. Trees have been marked for removal that have caused problems for people exiting the community.

VI. Open Forum

VII. Tabled Items

A. All community split rail fences.

B. Community sign.

C. Community reseeding.

D. The railing in the large playground, behind 6920 Hamilton Ct, needs to be painted.

E. Areas under the swings needs landscaping.

F. Bids for repairing wall between us and Raceway Farms.

G. The repairs to the grounds behind 6920 Hamilton Ct are ongoing.  This has been shoddy repair work.  Management has walked the area and will address  the contractor in the spring. 

H. STOP and Children at Play needs to be painted on the roads.

I.   Concrete steps in the pool.

VIII. Other Items

IX. Report from officers

A. President – All items covered. Vice –President – All items covered. Secretary – absent. Treasurer – All items covered.

X. Report from Management Agent

A. All items covered.

XI. Adjournment

A. The meeting was adjourned at 9:00 p.m. The next meeting will be held on May 4th, 2005 at 7:00 p.m. following the hearings in the clubhouse.