NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

February 2, 2005

** BOARD MEETINGS ARE NOW HELD ON THE FIRST WEDNESDAY OF THE MONTH**

I. Call to Order

A. The meeting was called to order at 7:11 p.m.

B. Attendees: Purvis Dawson, Brandon Farlander, April Scherer, Jane Brown, Darryl Payne and Beth Cousino.

C. The January minutes were reviewed and it was noted that the date needed to be changed to 2005. A motion was made by Jane Brown to accept them with that change. Brandon Farlander seconded the motion and the motion carried unanimously.

II. AECC

A. A discussion of the status of the updated AECC regulations took place. Work will continue on these. Management provided examples of other associations’ AECC regulations.

III. Building & Grounds

A. Trees

1. No items discussed.

B. Repairs

1. No items discussed.

C. Landscaping

1. The contract with Springfield Nurseries was discussed. We have one year remaining on the contract. If anyone sees any problems, they should email a board member immediately. We will then email Laura Newberry of all concerns, so that she can address them to management, and we can keep a running record of ongoing issues.

D. Miscellaneous

1. No items discussed.

IV. Pool

A. Management brought 6 bids for pool management. After a lengthy discussion the board voted to approve the contract withVirginia Pools. April Scherer made the motion to approve the contract and Brandon Farlander seconded the motion. The motion carried unanimously.

B. Management will ask Virginia Pools what the cost of a pool cover would be from them.

V. New Townhouse Development Shannon’s Landing

A. These items are ongoing concerns for the community, although they were not discussed in detail at this meeting.

B. Richmond American Homes (RAH) Concerns and Issues

1. Susan Finken is now the POC. Management is pursuing issues with her.

2. There is a Verizon box with no lock on it between Shannon’s Landing Way and the flood plain.

3. The pine trees between the new houses and existing houses on Trestle Ct need to be moved.

4. We need to make an effort to contact all homeowners with another welcome letter.

5. There is dead grass in the new part of the community and needs to be replaced.

6. RAH has removed some of the trees and replanted them on the other side of the property line, but now some of them are on people’s property or in front of areas that should be their gate.

7. The drainage from the new development is still a problem. The runoff from the new houses to the existing house’s yards is getting worse. The water now meanders between the yards like a river.

8. For people that have concerns about the property inside and outside their houses please contact RAH and cc management and the county.

9. For people that have concerns about lighting in the new development, please contact management and Gerry Highland.

10. Signs need to be placed around the storm retention pond in the new section of the community.

11. The board has decided that the path from the new community will be placed next to 6920 Trestle Ct.

12. Trees have been marked for removal that have caused problems for people exiting the community.

VI. Open Forum

A. It was brought to our attention by Chris Liberty that there is a sinkhole forming where the plumbing work was done at the end of Trestle Ct. He recommended that we put an orange cone over the pipe sticking out.

VII. Tabled Items

A. All community split rail fences.

B. Community sign.

C. Community reseeding.

D. The railing in the large playground, behind 6920 Hamilton Ct, needs to be painted.

E. Areas under the swings needs landscaping.

F. Bids for repairing wall between us and Raceway Farms.

G. The repairs to the grounds behind 6920 Hamilton Ct are ongoing. This has been shoddy repair work. Management has walked the area and will address the contractor in the spring.

H. STOP and Children at Play needs to be painted on the roads.

I. Exposed Verizon wires in the neighborhood.

J. Concrete steps in the pool.

VIII. Other Items

IX. Report from officers

A. President – Absent. Vice –President – All items covered. Secretary – All items covered. Treasurer – All items covered.

X. Report from Management Agent

A. All items covered.

XI. Adjournment

A. The meeting was adjourned at 9:05p.m. The next meeting will be held on March 2^nd, 2005 at 7:00 p.m. in the clubhouse.

BOARD OF DIRECTORS MEETING

February 2, 2005

I. Call to Order

A. The meeting was called to order at 7:11 p.m.

B. Attendees: Purvis Dawson, Brandon Farlander, April Scherer, Jane Brown, Darryl Payne and Beth Cousino.

C. The January minutes were reviewed and it was noted that the date needed to be changed to 2005. A motion was made by Jane Brown to accept them with that change. Brandon Farlander seconded the motion and the motion carried unanimously.

II. AECC

A. A discussion of the status of the updated AECC regulations took place. Work will continue on these. Management provided examples of other associations’ AECC regulations.

III. Building & Grounds

A. Trees

1. No items discussed.

B. Repairs

1. No items discussed.

C. Landscaping

D. Miscellaneous

1. No items discussed.

IV. Pool

A. Management brought 6 bids for pool management. After a lengthy discussion the board voted to approve the contract withVirginia Pools. April Scherer made the motion to approve the contract and Brandon Farlander seconded the motion. The motion carried unanimously.

B. Management will ask Virginia Pools what the cost of a pool cover would be from them.

V. New Townhouse Development Shannon’s Landing

A. These items are ongoing concerns for the community, although they were not discussed in detail at this meeting.

B. Richmond American Homes (RAH) Concerns and Issues

1. Susan Finken is now the POC. Management is pursuing issues with her.

2. There is a Verizon box with no lock on it between Shannon’s Landing Way and the flood plain.

3. The pine trees between the new houses and existing houses on Trestle Ct need to be moved.

4. We need to make an effort to contact all homeowners with another welcome letter.

5. There is dead grass in the new part of the community and needs to be replaced.

6. RAH has removed some of the trees and replanted them on the other side of the property line, but now some of them are on people’s property or in front of areas that should be their gate.

7. The drainage from the new development is still a problem. The runoff from the new houses to the existing house’s yards is getting worse. The water now meanders between the yards like a river.

8. For people that have concerns about the property inside and outside their houses please contact RAH and cc management and the county.

9. For people that have concerns about lighting in the new development, please contact management and Gerry Highland.

10. Signs need to be placed around the storm retention pond in the new section of the community.

11. The board has decided that the path from the new community will be placed next to 6920 Trestle Ct.

12. Trees have been marked for removal that have caused problems for people exiting the community.

VI. Open Forum

A. It was brought to our attention by Chris Liberty that there is a sinkhole forming where the plumbing work was done at the end of Trestle Ct. He recommended that we put an orange cone over the pipe sticking out.

VII. Tabled Items

A. All community split rail fences.

B. Community sign.

C. Community reseeding.

D. The railing in the large playground, behind 6920 Hamilton Ct, needs to be painted.

E. Areas under the swings needs landscaping.

F. Bids for repairing wall between us and Raceway Farms.

G. The repairs to the grounds behind 6920 Hamilton Ct are ongoing. This has been shoddy repair work. Management has walked the area and will address the contractor in the spring.

H. STOP and Children at Play needs to be painted on the roads.

I. Exposed Verizon wires in the neighborhood.

J. Concrete steps in the pool.

VIII. Other Items

IX. Report from officers

A. President – Absent. Vice –President – All items covered. Secretary – All items covered. Treasurer – All items covered.

X. Report from Management Agent

A. All items covered.

XI. Adjournment

A. The meeting was adjourned at 9:05p.m. The next meeting will be held on March 2nd, 2005 at 7:00 p.m. in the clubhouse.

A. The meeting was adjourned at 9:05p.m. The next meeting will be held on March 2^nd, 2005 at 7:00 p.m. in the clubhouse.