NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

May 4, 2005

I. Call to Order

A. The meeting was called to order at 7:20 p.m.

B. Attendees: Laura Newberry, Purvis Dawson, Brandon Farlander, Jane Brown, April Scherer and Beth Cousino.

C. The April minutes were reviewed and. and a motion was made by by Jane Brown to accept them as written. Brandon Farlander seconded the motion and the motion carried unanimously.

II. AECC

A. The AECC has indicated that they are unwilling to do the annual inspections this year. No date has yet been set as to when they will be done or who will be doing the inspections. We will keep you posted. In the meantime, please ready your homes (i.e. clean up yards, paint what needs painting and fix what needs fixing.)

B. Hearings were held prior to the board meeting.

C. Homeowners in Shanon’s Landing and Newberry Station should be aware of the communities by-laws and AECC rules and regulations. Please remember that all decks and exterior modifiations must be approved prior the start of work. If you are unsure if your exterior work needs approval, please call first.

III. Building & Grounds

A. Trees

1. No items discussed

B. Repairs

1. Drainage problem near lower playground still is a problem. Cardinal will look into how we can get this properly fixed. They will ask the landscaper to look at the area.

C. Landscaping

1. We need to look at the edge of the woods and what needs to be cleaned up.

2. The area behind the grates needs to be cleaned.

3. Possibility of lights on Ona was brought up. It is extremely dark back there in the evening and vandalism is occurring. We will need to contact the county to see if this is a possibility.

4. Bus Stop bench was repaired.

5. The culvert behind Trestle court needs to have the sand cleaned out.

6. The paving contracts were discussed. Laura made a motion to approve the contract with Brother’s Paving. Purvis seconded the motion and it was approved unanimously. All homeowners need to be notified well in advance when it is time for paving on their street.

D. Miscellaneous

1. Management will look into the problem of exposed Verizon wires, but will need some addresses of the areas where it is a problem. The board will map out the areas where wires are exposed.

2. Upper playground has an exposed cable with a conduit. In addition, there are exposed cables behind 8301 – 8307 Stationhouse Ct.

3. Annual Meeting will be on June 1^st in lieu of a regular board meeting.

4. Community Yard Sale will be Saturday, June 4^th.

IV. Pool

A. Nancy Brown volunteered to check pool passes on some afternoons during the summer.

B. There was some concern as to Northern Virginia Pools opening the pool on time.

V. New Townhouse Development Shannon’s Landing

A. Richmond American Homes (RAH) Concerns and Issues

1. Susan Finken is now the POC. Management is pursuing issues with her.

2. There is a Verizon box with no lock on it between Shannon’s Landing Way and the flood plain.

3. The pine trees between the new houses and existing houses on Trestle Ct need to be moved.

4. We need to make an effort to contact all homeowners with another welcome letter.

5. There is dead grass in the new part of the community and needs to be replaced.

6. RAH has removed some of the trees and replanted them on the other side of the property line, but now some of them are on people’s property or in front of areas that should be their gate.

7. The drainage from the new development is still a problem. The runoff from the new houses to the existing house’s yards is getting worse. The water now meanders between the yards like a river. Cardinal will contact the Fairfax County inspector responsible for overseeing this development and to see up an on-site walk-thru with Cardinal Management (and any Board members who can make it) to document issues the Board has with development.

8. For people that have concerns about the property inside and outside their houses please contact RAH and cc management and the county.

9. For people that have concerns about lighting in the new development, please contact management and Gerry Hyland.

10. Signs need to be placed around the storm retention pond in the new section of the community.

11. The board has decided that the path from the new community will be placed next to 6920 Trestle Ct.

12. Trees have been marked for removal that have caused problems for people exiting the community.

VI. Open Forum

A. Laura made a motion for door prizes to be given during the annual meeting. $100.00 will be given to a resident in attendance and $50.00 will be given to one resident who turned in their proxy. Jane seconded the motion and it passed unanimously.

B. Nancy Brown told everyone that there would be a coffee at the Lorton Senior Center on Friday, May 6^th and that her son, Pete, would be providing entertainment with his guitar. Everyone is invited.

VII. Tabled Items

A. All community split rail fences.

B. Community sign.

C. Community reseeding.

D. The railing in the large playground, behind 6920 Hamilton Ct, needs to be painted.

E. Areas under the swings needs landscaping.

F. STOP and Children at Play needs to be painted on the roads.

G. Concrete steps in the pool.

VIII. Other Items

IX. Report from officers

A. President – All items covered. Vice –President – All items covered. Secretary – all items covered. Treasurer – All items covered.

X. Report from Management Agent

A. All items covered.

XI. Adjournment

A. The meeting was adjourned at 9:00 p.m. The next meeting will be held on June 1st, 2005 at 7:00 p.m. This will be the annual meeting.

(NOTE: Since this board meeting the date for the annual meeting has been changed to June 8^th!!!)

BOARD OF DIRECTORS MEETING

May 4, 2005

I. Call to Order

A. The meeting was called to order at 7:20 p.m.

B. Attendees: Laura Newberry, Purvis Dawson, Brandon Farlander, Jane Brown, April Scherer and Beth Cousino.

C. The April minutes were reviewed and. and a motion was made by by Jane Brown to accept them as written. Brandon Farlander seconded the motion and the motion carried unanimously.

II. AECC

B. Hearings were held prior to the board meeting.

III. Building & Grounds

A. Trees

1. No items discussed

B. Repairs

1. Drainage problem near lower playground still is a problem. Cardinal will look into how we can get this properly fixed. They will ask the landscaper to look at the area.

C. Landscaping

1. We need to look at the edge of the woods and what needs to be cleaned up.

2. The area behind the grates needs to be cleaned.

3. Possibility of lights on Ona was brought up. It is extremely dark back there in the evening and vandalism is occurring. We will need to contact the county to see if this is a possibility.

4. Bus Stop bench was repaired.

5. The culvert behind Trestle court needs to have the sand cleaned out.

6. The paving contracts were discussed. Laura made a motion to approve the contract with Brother’s Paving. Purvis seconded the motion and it was approved unanimously. All homeowners need to be notified well in advance when it is time for paving on their street.

D. Miscellaneous

1. Management will look into the problem of exposed Verizon wires, but will need some addresses of the areas where it is a problem. The board will map out the areas where wires are exposed.

2. Upper playground has an exposed cable with a conduit. In addition, there are exposed cables behind 8301 – 8307 Stationhouse Ct.

3. Annual Meeting will be on June 1st in lieu of a regular board meeting.

4. Community Yard Sale will be Saturday, June 4th.

IV. Pool

A. Nancy Brown volunteered to check pool passes on some afternoons during the summer.

B. There was some concern as to Northern Virginia Pools opening the pool on time.

V. New Townhouse Development Shannon’s Landing

A. Richmond American Homes (RAH) Concerns and Issues

1. Susan Finken is now the POC. Management is pursuing issues with her.

2. There is a Verizon box with no lock on it between Shannon’s Landing Way and the flood plain.

3. The pine trees between the new houses and existing houses on Trestle Ct need to be moved.

4. We need to make an effort to contact all homeowners with another welcome letter.

5. There is dead grass in the new part of the community and needs to be replaced.

6. RAH has removed some of the trees and replanted them on the other side of the property line, but now some of them are on people’s property or in front of areas that should be their gate.

8. For people that have concerns about the property inside and outside their houses please contact RAH and cc management and the county.

9. For people that have concerns about lighting in the new development, please contact management and Gerry Hyland.

10. Signs need to be placed around the storm retention pond in the new section of the community.

11. The board has decided that the path from the new community will be placed next to 6920 Trestle Ct.

12. Trees have been marked for removal that have caused problems for people exiting the community.

VI. Open Forum

A. Laura made a motion for door prizes to be given during the annual meeting. $100.00 will be given to a resident in attendance and $50.00 will be given to one resident who turned in their proxy. Jane seconded the motion and it passed unanimously.

B. Nancy Brown told everyone that there would be a coffee at the Lorton Senior Center on Friday, May 6th and that her son, Pete, would be providing entertainment with his guitar. Everyone is invited.

VII. Tabled Items

A. All community split rail fences.

B. Community sign.

C. Community reseeding.

D. The railing in the large playground, behind 6920 Hamilton Ct, needs to be painted.

E. Areas under the swings needs landscaping.

F. STOP and Children at Play needs to be painted on the roads.

G. Concrete steps in the pool.

VIII. Other Items

IX. Report from officers

A. President – All items covered. Vice –President – All items covered. Secretary – all items covered. Treasurer – All items covered.

X. Report from Management Agent

A. All items covered.

XI. Adjournment

A. The meeting was adjourned at 9:00 p.m. The next meeting will be held on June 1st, 2005 at 7:00 p.m. This will be the annual meeting.

(NOTE: Since this board meeting the date for the annual meeting has been changed to June 8th!!!)

3. Annual Meeting will be on June 1^st in lieu of a regular board meeting.

4. Community Yard Sale will be Saturday, June 4^th.

B. Nancy Brown told everyone that there would be a coffee at the Lorton Senior Center on Friday, May 6^th and that her son, Pete, would be providing entertainment with his guitar. Everyone is invited.

(NOTE: Since this board meeting the date for the annual meeting has been changed to June 8^th!!!)