NEWBERRY STATION HOMEOWNERS ASSOCIATION
Approved 1/3/2007
** BOARD MEETINGS ARE NOW HELD ON THE FIRST WEDNESDAY OF THE MONTH**
AECC Approvals: Tom moved to approve the installation of vinyl siding and a new front door for a homeowner, Mark seconded, and the motion passed by unanimous consent. Approval for a porch remodeling, with widening of both the porch and stairs requested, was not yet approved pending a site inspection by the Board.
III. Buildings & Grounds
A. Gutter Guards on Clubhouse: Tom moved to have PSG clean the clubhouse gutters and install gutter guards, Brandon seconded, and the motion passed by unanimous consent.
B.
Recycling Information: Cardinal provided information to the Board showing
that the County requires recycling companies to pick up the following items, in
addition to the cans, bottles, and newspapers they’ve been recycling: telephone
books, cardboard, cereal boxes, junk mail, and mixed paper. All boxes must be
flattened and placed in a bin, bag, or box.
Website:
http://www.fairfaxcounty.gov/dpwes/recycling/recycle-right.pdf
C. “No Parking” Signs at End of Ona: Cardinal should follow up to their request for “No Parking” signs.
D. Erosion at the End of Ona: A Board member clarified that he is looking for “terracing” of the affected area, not plantings or mulching. This is to prevent vehicles from being able to enter and soil from eroding.
E. Tree Branch Removal: The Board requested that Cardinal get a bid to remove a broken branch in a big tree in the large playground.
F. Leaning Tree: The Board and Cardinal will inspect a large tree that appears to be leaning between Trestle and Ainsley Cts (one homeowner thinks it may fall). Recommendation for action, if required, will be done by e-mail.
F. Watering Invoices: Marya will find them and forward them to a Board member.
A. AECC Modification Requests: 1) The satellite dish is permitted, since FCC overrules all association covenants and guidelines. (2) The request to mulch entire yard is disapproved; the homeowner must also repair the damage done to common area—the dirt and mulch must be removed and seed applied. (3) Request to put in solar lights is tabled, since these aren’t even mentioned in the guidelines—this applies to application (1) also.
B. AECC Guidelines Re-Write: Tom requested that Marya send him all the modification requests as this will help in re-writing the guidelines.
Contract Renewal: Tom moved to award the pool contract for 2007 to the incumbent, Winkler, Mark seconded, and the motion passed by unanimous consent.
VI. Report from Officers
B. Treasurer – All items covered
1. AECC Approvals: Notify homeowners of Board’s decisions.
2. Gutter Work: Notify PSG of Board’s acceptance of their proposal, and have them also clean the gutters.
3. “No Parking” Signs at End of Ona: Since VDOT hasn’t responded to requests to re-mount the barricade, ask them to place “No Parking” signs there.
4. Erosion at End of Ona: Work with Tom to get a new bid on urgently needed work (electrical junction box is now exposed).
5. Tree Branch Removal: Get a bid for removing the broken branch in the lower playground.
6. Leaning Tree: Inspect tree to see if it is safe.
7. Watering Invoices: Send copies to Tom.
8. Modification Requests: Send all new ones to Tom.
9. Pool Company: Notify Winkler that they have been awarded the contract for the coming year.
Previous Action Items (November 2006):
The items were completed or rolled over into these minutes.
Submitted by Mark Sajbel, Secretary, on 08 December 2006