NEWBERRY STATION HOMEOWNERS ASSOCIATION
Approved 12/06/2006
** BOARD MEETINGS ARE NOW HELD ON THE FIRST WEDNESDAY OF THE MONTH**
A. Tree Removal—Ainsley & Hamilton: A homeowner said the company made a mess where tree was removed. Beth will inspect it and see if cleanup is needed.
B. Door Approval: Homeowner claims an AECC Request for Modification was submitted but never acted upon. He proceeded to install the door, which may or may not meet AECC guidelines. Beth will research and report to the Board.
C. Fence Stain: Homeowner is attempting to remove stain that the Board informed her in September 2006 was not allowed.
III. Buildings & Grounds
A. Snow Removal Company: Tom moved to contract for snow removal with LCB, the incumbent, Rachel seconded, and the motion passed by unanimous consent.
B. Tree Removal/Fertilizing Work: The dead tree was removed and the proximate tree fertilized to the Board’s satisfaction.
C. Trash Inspection Service: The company is coming by once a week inspecting for trash left out at inappropriate times.
D.
Recycling Information: Cardinal provided information to the Board showing
that the County requires recycling companies to pick up the following items, in
addition to the cans, bottles, and newspapers they’ve been recycling: telephone
books, cardboard, cereal boxes, junk mail, and mixed paper. All boxes must be
flattened and placed in a bin, bag, or box.
Website:
http://www.fairfaxcounty.gov/dpwes/recycling/recycle-right.pdf
E. Gutter Guards on Clubhouse: Cardinal presented a proposal that was unacceptable to the Board. Beth should get proposal to both retrofit the existing gutters and replace the gutters with built-in guards. There are over 80 LF of gutters on the clubhouse.
F. “No Parking” Signs at End of Ona: Cardinal should follow up to their request for “No Parking” signs.
G. Erosion at the End of Ona: A Board member is working on a scope of work that the Board/Cardinal will consider to remediate the problem. The Board would like a simple tiering of the landscape to keep the soil from eroding and the cars from pulling up to park. The erosion has now caused junction boxes to be exposed, causing electrical problems.
H. Pansies Planting Proposal: The pansies were planted.
A. AECC Inspections: The AECC Committee finished their inspections. Cardinal will mail out the results to association members within the next two weeks.
B. AECC Guidelines Re-Write: Board members are still evaluating guidelines to make changes and updates.
C. Overdue Exterior Modifications Requests: Over the years, some requests for modifications have received “tacit approval”: this means they were allowed to go ahead because neither the Committee nor the Board responded to the request within 60 days. For this reason, some things that look like violations could have been allowed since sufficient time has elapsed.
No new items
VI. Report from Officers
B. Treasurer – All items covered
1. Tree Removal-Ainsley & Hamilton: Inspect area where it was removed to see if cleanup is needed.
2. Door Request: See if door request was submitted and if any action was taken.
3. Snow Removal: Notify LCB that they were awarded the contract.
4. Clubhouse Gutters: Get bids for installation of gutter guards, including price for installation of new gutters with guards already attached for price comparison.
5. Erosion at End of Ona: Work with Tom to get a new bid on urgently needed work (electrical junction box is now exposed).
6. “No Parking” Signs at End of Ona: Since VDOT hasn’t responded to requests to re-mount the barricade, ask them to place “No Parking” signs there.
7. Re-Inspections Mailing: Mail out the results of the re-inspections to the homeowners.
8. Agenda: Ensure that the cover sheet reflects the fact that the Open Forum comes after the Call to Order
9. Pro Grounds: Continue monitoring contractor’s compliance with requirements and timeliness of providing service.
Previous Action Items (October 2006):
The items were completed or rolled over into these minutes.
Submitted by Mark Sajbel, Secretary, on 03 November 2006