NEWBERRY STATION HOMEOWNERS ASSOCIATION

ANNUAL MEETING

6 JUNE 2007

DRAFT

I. Roll Call and Certification of Proxies

Board Members in Attendance: Rachel Trudell, Kevin Brugman, and Mark Sajbel.

Quorum and Call to Order: The proxies were certified and a quorum was finally reached at 8:40, so Rachel called the meeting to order.

II. Proof of Notice of Meeting

A mailing specifying time and place of the annual meeting was sent out to all Newberry Station Association members on 17 May 2007.

III. Reading and Disposal of Minutes of Preceding Meeting

Copies of the minutes of the previous Annual Meeting of 7 June 2006 were made available to those in attendance. Rachel moved to approve the minutes as written, April Sherer seconded the motion, and the attendees approved the motion by unanimous consent.

IV. Report of Officers

President: Rachel encouraged the homeowners to participate in process of improving our community by being part of the Board or one of its committees. She referred to the Board letter that had gone out with the Notice of Annual Meeting, highlighting our accomplishments (tree pruning and removal, rebuilt sidewalk, safety lecture by Fairfax policeman) but noting that vandalism had also increased in recent months. The clubhouse, as well as the pool, had been broken into on several occasions, with resulting loss of cleaning supplies and damaged doors. The motion sensor lights at the clubhouse entrance were supposed to be a deterrent to vandalism, but they may have had the opposite effect, since the clubhouse is fairly well hidden from the townhouses.

Secretary: Mark affirmed Rachel’s request for more community involvement, noting that when there were pool and grounds committees who met regularly with the contractors things went much more smoothly. Contracts are now are simply handled in a complaint fashion, instead of pro-actively. That’s not a formula for a good working relationship.

V. Open Forum

Pool Party- 18 June 2007: Mark moved to allocate $600 in advance to the organizing committee for the annual pool party, Kevin seconded, and the Board passed the motion by unanimous consent. Cardinal should request an extra lifeguard for that afternoon, and ask the lifeguards get there at noon to open the pool at 1:00 PM. The pool party will start at 2:00.

Winkler Management: A vice president from Winkler was there to respond to questions and concerns about the pool management:

- Baby pool: Winkler will replace filter, which broke and thus made the pool inoperable.

- Cleaning supplies: Winkler will replace the supplies they said they provided at the beginning of the season.

- Pool lights: Winkler will fix the lights that aren’t working in the pool.

- Lack of certification: Winkler will check to see if the male lifeguard is certified. If not, they will have him certified.

- Doors to bathhouse unlocked: Winkler will coordinate with Cardinal to make sure lifeguards have keys to the bathhouses so they can be locked at night.

- List of unruly kids: The lifeguards were given a list of kids who have misbehaved; expulsion could result if behavior doesn’t improve.

- White coat needed: Winkler said the algae and bottom roughness is due to the fact that the white coat needs to be re-done and the pool furnished with a cover off-season. Algae is growing in the bare spots on the bottom.

- Clean the furniture: The lifeguards need to clean the furniture as needed.

Lawn Service: Marya and a homeowner will walk through the grounds with Pro Grounds to address some of the problems: cutting grass too short, causing it to burn; roads are filthy; not removing debris before mowing; and not cleaning culvert between Trestle and Ainsley Ct.

Deck Staining: A homeowner in Shannons Landing stained the deck red. The Board hasn’t decided whether or not to allow it, pending decision on whether Shannons Landing will have a different set of architectural rules. The AERB committee, who received a modification request post facto, is also assessing the situation and will report to the Board their findings.

Drainage Problem Behind Hamilton Ct: One company has assessed the situation, and Marya has scheduled two more to look at it. Marya has also contacted Fairfax County, but since this drainage problem is a result of previous modifications the Board authorized, the county may not be able to help.

Illegal Parking: One homeowner alleged that two cars with expired tags have been parked in visitor spaces for almost two months. Another said that he noticed more and more commercial vehicles with prohibited signs and equipment on them. Marya said that she tags an average of 3 vehicles a week, for prolonged parking (more than 10 days in the same spot) or expired tags. But the vehicles are usually gone or up to date when she comes back through. However, she will keep her vigilance up, as will members of the Board.

Tree Behind Trestle: One homeowner was alarmed that the leaning tree behind Trestle Ct wasn’t removed. However, the Board pointed out that Bartlett Tree Company had assessed the situation and assured us that the tree is stable. Bartlett also recently submitted a tree care proposal for the entire common grounds that the Board will review at a future meeting.

VI. Election of Two Directors

Michael Miller and Rob Schaeffer submitted their names for nomination. Mark nominated the two for election, Rachel seconded the nomination, and the Association members elected them by unanimous consent. Rachel Trudell, Brandon Farlander, and Kevin Brugman complete the five-member Board. Mark Sajbel will step down from the Board of Directors after two years of service.

VII. Door Prizes

$100 Gift Certificate (attendees drawing) – Cherie Dawson

$50 Gift Certificate (proxy drawing) – Denise Taylor

VIII. Adjournment

Rachel moved to adjourn, Kevin seconded, and the motion passed by unanimous consent at 9:03. The next Board Meeting will be on 11 July 2006 at 7:00, at which time the Slate of Officers will be decided.

The next Annual Meeting will be on 4 June 2008 at 7:00.

Submitted by M. Sajbel, Secretary, on 12 June 2007