NEWBERRY STATION HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
August 1, 2007
http://www.newberrystationhoa.org
I. Call to Order
A. The meeting was called to order at 8:05 pm
B. Roster
Board Attendees Kevin Brugman
Brandon Farlander
Michael Miller
Management Ms. Unrath, Community Manager
Representatives of the Pool Contractor (Winkler)
Residents Terri Farlander
Mark Sajell
C. Mr. Brugman motioned to accept the minutes of the July, 2007, with amendments (to be posted by Mr. Brugman). Mr. Farlander seconded. Passed unanimously.
II. Open Forum
1. Mark complained that several trees in the common areas are encroaching on his property; he requested that the Board approach Bartlett (the tree contractor) about trimming the trees. Mr. Brugman pledged to do so.
2. Terri complained that the lights along Ainsley Ct. are once again not functioning. After the meeting, Board members found the problem and the lights are again lit.
Terri also praised Winkler (the pool contractor) for greatly improving management of the pool. However, she noted that the pool rules regarding who may use the pool are not working well. Board members responded by saying that any necessary clarification of the rules will be undertaken before next April, but that the rules should not be interpreted in a manner that would unreasonably limit the number of guests that may accompany her to the pool.
3. Ms. Unrath noted that twelve non-Newberry Station families have indicated an interest in joining the pool. That also is a matter that the Board will investigate before next April’s meeting.
4. Finally, the Winkler representatives noted that the pool’s sand filter needs repair.
III. Old Business
1. At the prior meeting, concerns were expressed regarding the extent to which the Board could tap the Reserve Fund for tree maintenance. Ms. Unrath will ask the auditor to review past funding of tree maintenance.
2. Mr. Miller made no progress in terms of approaching Fairfax County regarding the need for lighting Ona Drive – but will pursue the matter this month.
3. Ms. Unrath presented a list of stains approved for fences, along with color samples (although there was no sample for Pecan 320/420).
4. Ms. Unrath verified that 5 CDs have been purchased.
IV. New Business
1. Mr. Miller noted that the “Architectural and Environmental Regulations”, as posted on the Newberry Station web site and distributed to new buyers, have not been updated since March 1995. However, at least two changes to the Regulations were authorized, including a change in the policies on windows and repeal of the prohibition on staining fences – with four stains approved for that purpose. Plus the Regulations are out of date with regard to laws on satellite dishes. Plus the developer of the new townhouses has employed a “starburst” motif for decks that is not recognized by the Regulations. Ms. Unrath and Mr. Brugman pledged to research the minutes of past annual meetings to identify the exact language for the amendment regarding windows. Mr. Miller will draft amendments to the Regulations on all these matters for consideration by the Board at its next meeting.
2. Ms. Unrath will submit a proposed budget for consideration by the Board at the September meeting. The Board directed Ms. Unrath to, among other things, include the estimated costs of —
· A Reserve Funds study (which she noted should be done every five years and will, among other things, review the need to repair the various timber retaining walls).
· Tree maintenance.
· White coating the pool.
· [From the prior meeting, remodeling the bathrooms in the clubhouse]
3. The Board signed the waiver necessary to continue the practice of having buyers pre-pay the cost of the resale disclosure packet
V. Recess
Upon a motion by Mr. Farlander, seconded by Mr. Miller, and passed by acclamation, the Board adjourned the regular monthly meeting and entered into Executive Session.