NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

http://www.newberrystationhoa.org/

Approved 4/4/2007

07 February 2007

** BOARD MEETINGS ARE NOW HELD ON THE FIRST WEDNESDAY OF THE MONTH**

I. Call to Order

A.  The meeting was called to order at 7:04 p.m.

B.  Attendees:  Rachel Trudell, Brandon Farlander, Mark Sajbel, Beth Cousino, and Marya Unrath

C.  Minutes Approved: Rachel moved to approve the January 2007 minutes as submitted, Brandon seconded, and the motion carried by unanimous consent. 

D.  No Board Nominations:  Marya reported that no one volunteered to serve as a Board member, despite mailing notices and posting on the website. 

The Board requests that homeowners come forward to serve; there are only 3 active Board members currently, and the covenant requires 3 members present as a quorum at every meeting.

II. Hearing

         Mark moved to accept the actions taken on the violations, Brandon seconded, and the motion passed by unanimous consent.  Marya will notify the homeowners of the Board’s decision.  None of the homeowners sent violation letters attended the hearing.

 

III. Buildings & Grounds

 

A.  HVAC Repair in the Clubhouse:  Rachel moved to pay the contractor for repair of the ductwork but not for two of the site visits, Mark seconded, and the motion was approved by unanimous consent. The contractor failed to fix the system throughout June and July, despite having installed the heat pump 5 years ago and being the maintenance contractor ever since. Another contractor was brought in, who immediately found the problem (broken compressor) and fixed it.

The Board thanks Beth for her attendance, since she was able to clearly explain the situation having been the property manager at the time.

 

B.  New HVAC Maintenance Contract:  Marya will solicit bids for a new maintenance contractor.  Once the Board selects a company, the members ask that Cardinal be present at the initial inspection and first scheduled maintenance call.

 

C. Aeration and Seeding:  Marya has included this provision in the contract and is awaiting a proposal from Pro Grounds. 

 

D.  Tree Care Presentation:  The Board agreed to have Bartlett Tree make a presentation at a future Board meeting on recommendations for tree care throughout Newberry.  Bartlett has done excellent work regarding pruning and tree removal for the community.  The company told Marya that they have valuable information to share about the condition of our trees, some of which may be reaching old age.

E.  Street Lights in Shannons Landing:  Cardinal will solicit additional bids for these, since the company contacted hasn’t come forth with a proposal.

IV. AECC

       AECC Approvals:  The homeowner on Stationhouse was given approval by the AECC committee to move the perimeter of his fence to a specified measurement.  The Committee also approved the widening of the porch that a homeowner had requested at the December 2006 meeting, as well as two deck constructions, as long as the decks are within one foot of either side of the house.

V. Report from Officers

A. President – All items covered

B.  Treasurer – All items covered

C.  Secretary – All items covered. 

VI. Report from Management Agent

All items covered

VII. Adjournment

Rachel moved to adjourn and Mark seconded.  The Board voted unanimously for adjournment at 8:22 p.m.  The next Board meeting will be held on 07 March 2007 at 7:00 p.m. in the clubhouse.

 

 

 

 

Cardinal Management Action Items:

1.  Hearing:  Notify homeowners of Board’s decisions on the properties called to the Hearing.

 

2.  Offer to Contractor:  Present offer to HVAC contractor; if contractor doesn’t agree to offer report back to the Board before taking further action.  If company agrees, pay them the agreed upon sum.

 

3.  New HVAC Maintenance Contract:  Get bids for the Board’s evaluation.

 

4. Aeration and Seeding Requirement:  Report to Board Pro Ground’s bid to add these services.

5.  Street Lights in Shannons Landing:  Solicit additional bids for these, since the company contacted hasn’t come forth with a proposal.

 

 

 

Status of Previous Action Items (December2006/January 2007):

 

1. “No Parking” Signs/Barricade at End of Ona:  In process 

 

2.  Erosion at End of Ona:  In process

 

 

 

 

Submitted by Mark Sajbel, Secretary, on 09 February 2007