NEWBERRY STATION HOMEOWNERS ASSOCIATION
Final (Approved 2/7/2007)
** BOARD MEETINGS ARE NOW HELD ON THE FIRST WEDNESDAY OF THE MONTH**
A. AECC Approval: A homeowner on Stationhouse asked that action be taken on a modification request he submitted in September (copy provided) to move the perimeter of his fence beyond the plane of his house, an end unit. Marya said she would hand-carry the request to Tom after the meeting—the Board members could then vote on it by e-mail in order to expedite the process.
B. AECC Approval from Dec 06 Meeting: Tom still needs to relate to the Board his recommendation on the widening of the porch and stairs so that the Board can vote on it.
C. Leaf Blowing: A homeowner claimed that Pro Grounds blew leaves today for 52 minutes but failed to pick any up. The Board pointed out that the company had completed its required three leaf removals, and asked Marya to see what this latest action was all about.
D. Commercial Vehicles Parked: A homeowner claimed that multiple commercial vehicles are parking in the neighborhood, contrary to guidelines. Board members discussed this, not aware that “multiple” vehicles were in violation, and concluded that vehicles without logos that have no equipment showing should be allowed to park—these are commercial vehicles but don’t violate the “signage and equipment” rule. Marya stated that she visits the community at all hours and continually tags vehicles in violation.
III. Buildings & Grounds
A. Trash Violation Assessment Rescinded: Mark moved to rescind the assessment for alleged trash left out on Stationhouse Ct, based on homeowner’s letter that explained it was recyclables with junk mail in it, Rachel seconded, and the motion was approved unanimously.
B. Vehicle Violation Repealed : Rachel moved to repeal the vehicle violation notice to the upper Stationhouse Ct homeowners based on a letter that claimed the vehicle in question wasn’t theirs but a neighbor’s, Mark seconded, and the motion passed by unanimous consent.
C. Rocks
in Parking Space: A homeowner claims that a house in lower Stationhouse has
huge rocks in its parking space. The Board asked Marya to look into this, and
ask that they be removed if she finds them.
D. Aeration and Seeding: Marya said that his requirement was left out of the current contract; thus, Pro Grounds did no seeding or aeration. She has included it in the follow-on contract and is awaiting a proposal from Pro Grounds for the inclusion.
E. Trash Inspection Service: The Board will extend the service for a few more months, since all agreed that it has helped beautify the community. Several homeowners were assessed this past month.
A. AECC Committee Status: Marya will contact all three Committee members to see if they are still interested in continuing in these positions. She will report to the Board her findings.
B. AECC Procedures: Tom will continue to get modification requests, and communicate his recommendations to the AECC Committee and Board, but the Committee (or Board if Committee is non-functioning) will have to vote on final disposition of said requests.
C. AECC Violations Hearing: Marya will re-inspect the dozen or so extant violations and recommend which, if any, homeowners should come to a hearing. The Board will hold the hearing 15 minutes prior to the February 2007 Board Meeting, with a time limit for each attendee.
D. Solar Lights: Though these were written up as violations, Tom recommended we let them go for now, pending further discussion as to suitable models, styles, etc. The Board concurred with this recommendation.
E. Trestle Ct House Yard Work: Marya reported that she gave the house that was denied approval last month to mulch the entire yard until mid-January to correct the deficiency. Marya said she would then work with the homeowner on cleaning up the damage done to the common area. The Board assented to these conditions, since the absentee landlord is fully cooperating with the management agent.
No new items.
VI. Report from Officers
B. Treasurer – All items covered
1. Repeals: Notify homeowners of Board’s decisions to rescind trash assessment and vehicle violation.
2. Rocks in Parking: See if rocks are in the space and issue notice to homeowner if found.
3. Aeration and Seeding Requirement: Report to Board Pro Ground’s bid to add these services.
4. AECC Committee: Contact the three members and report to Board the status of the Committee.
5. Trestle Ct Yard: Continue working with the homeowner on properly preparing the ground cover, as well as on abating the damage done to the common area.
6. AECC Hearing: Re-inspect noted violations, send list by e-mail to Board, and then send written notification of Hearing to affected homeowners 14 days prior to the date of Hearing (tentatively, 7 Feb 2007).
7. Shannons Landing Street Lights: Get bids for the Board’s evaluation.
Status of Previous Action Items (December 2006):
1. Gutter Work: PSG installed the clubhouse gutter guards to the Board’s satisfaction.
2. “No Parking” Signs at End of Ona: In process
3. Erosion at End of Ona: In process
4. Removal of Tree Branches: Removed successfully in lower playground.
5. Leaning Tree by Pool Road: Inspected and deemed safe by Bartlett.
6. Watering Invoices: Verified and paid.
7. Pool Company: Notified Winkler of renewal of contract.
Submitted by Mark Sajbel, Secretary, on 05 January 2007