NEWBERRY STATION HOMEOWNERS ASSOCIATION
ANNUAL MEETING
JUNE 25, 2008
DRAFT
I. Roll Call and Certification of Proxies
Board Members in Attendance: Rachel Trudell, Kevin Brugman, Brandon Farlander, Michael Miller, and Robert Schaefer.
Cardinal Management Representatives: Brandi Langeneck, Community Manager and Patrick M. Mazzei, and Cena Powell.
Quorum and Call to Order: The meeting opened at 7:30 PM.
The Management Agent, upon completion of the roll call and certification
of proxies, announced a quorum.
II. Proof of Notice of Meeting
A mailing specifying time and place of the annual meeting was sent on
June 2, 2008.
III. Approval of Minutes of June 6, 2007
Annual Meeting
Rachel moved to approve the minutes as written, Brandon Farlander seconded the
motion, and the attendees approved the motion by unanimous consent.
IV. Report of Officers
President:
Mr. Brugman recounted events of the prior year.
Among other things, the Board —
·
Purchased security cameras were purchased for the pool, to counter the all too
many instances of vandalism of the pool and clubhouse.
·
Replaced the heating and cooling systems of the clubhouse, following the funeral
of the club house heat pump.
·
Awarded a performance based contract for lawn care to TruGreen.
·
Contracted for whitecoating and retiling of the pool.
·
With support from Sean Carey, retooled the swimming pool pumps, winterized the
pool, repaired and thoroughly cleaned the clubhouse, and this spring got the
pool in good working order for the summer.
·
Awarded and terminated (for non-performance) a contract for pool management to
Palm Pools; replaced Palm Pools with Continental.
·
Obtained final approval from the Fire Marshall for a new street plan, said
approval ending the threat of losing all parallel parking spaces in the
community due to fire lane violations, and arranged for implementation of the
plan (e.g., street signs demarking one way streets; striping of parallel parking
spaces).
·
Persuaded the County to install street lights on
·
Contracted for a Reserve Study with GJB Engineering, Inc.
Mr. Brugman also introduced the A&E chair, Lisa Albano, and reported that Lisa
and committee had taken responsibility for the Spring inspections.
He stressed that the Board would back the findings and recommendations of
the committee.
Finally, Mr. Brugman alerted the community to several issues regarding roads and
planned developments in adjacent communities.
Vice President:
Rachel, in her final appearance as a member of the Board, praised attendees for
the turnout and urged that they also return on the first Wednesday of each month
for the regular Board meetings.
Treasurer:
Mr. Farlander reported that he had arranged for depositing reserve funds in
revolving CDs to obtain higher interest rates.
V. Open Forum
Increase in annual fee:
One attendee questioned the Board’s authority to raise the annual fee; the
Covenants sanction the Board to raise the fee by no more than 10% per year on
its own authority.
Trees that need trimming or removal:
Blocked drain and exposed wires:
Behind 6921 Trestle
Problems with the one-way signage:
Signs are too small; Mr. Dawson handed out maps showing the one-way street
pattern.
VI.
Election of Two Directors
The community re-elected Mr. Farlander to another two year term and elected
David Simcic for a two year term replacing the vacancy left by the retirement of
Ms.
Trudell.