NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

APPROVED

August 6, 2008

 

I. Call to Order

 

A. The meeting was called to order at 7:05 pm

 

B. Roster

 

Board Attendees         Kevin Brugman

                        Brandon Farlander

Robert Schafer

David Simcic

 

Management               Brandi Langeneck, Community Manager

 

 

II.  Community Forum

 

A  The floor was open for homeowner’s forum with one homeowner present. Ms. Simcic addressed the Board with a request an area that she would like to post a donation poster/flyer within the community for a fund that she was sponsoring. Management suggested that she post the flyer in the sign board at the top of Ainsley .

 

III.  Approval Of Minutes Of Prior Meetings

 

Mr. Farlander moved to accept the minutes of the May 7th, 2008 meeting. Mr. Simcic seconded the motion. Passed unanimously.

 

IV.  Officer’s Reports

 

A.  President. Mr. Brugman had no report at this time.

 

B. Treasurer. Mr. Farlander discussed with Management and the Board strategies for the upcoming budget. Management informed the Board that the budget process is underway and that the Board should be reviewing their financials and provide Management with any concerns or additions to the budget that they may feel is needed.

 

V.  Committee Reports

 

A. Pool. During the meeting Mr. Brugman requested that the life guard sit in on a moment of the              Board Meeting. The Board noted their appreciation to the life guard for all of their efforts this pool season and commended them on a job well done.

 

VI.  Management Report

 

A. Contracts.

 

Bartlett Tree Experts. By unanimous e-mail vote (recorded by Cardinal Management), the Board on August 6, on a motion by Mr. Brugman and seconded by Mr. Schaffer, voted to award the tree contract for the purposes of the removal of approximately 30 trees from the Newberry Station Community due to the recent infestation of the Emerald Ash Borer that had infected the Ash trees within the community. Bartlett Tree Experts will begin their process of tree removals in the upcoming weeks ahead. The contract fees are $21,900.00 for the tree’s removal process and an additional $5,800.00 for the removal of tree stumps. During the Board meeting, Mr. Brugman stressed the need for a pre-opening meeting with the lifeguards to go over the pool rules of our community (and for a briefing by Sean Carey on the equipment).

 

Landscaping Update. Ms. Langeneck informed the Board that upon their previous instruction, $1,500.00 has been held from payment to True Green for services that have not been performed satisfactory to the Board and the owners of Newberry Station.

     

VII. Unfinished Business

 

A.  There was no unfinished business for discussion.

 

VIII. New Business

 

A.  There was no new business for discussion.

 

IX. Executive Session

 

X. Recess

 

The Board adjourned the regular monthly meeting and entered into Executive Session.