NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

January 7, 2009

I. Call to Order

A. The meeting was called to order at 6:45 pm

B. Roster

Board Attendees                     Kevin Brugman

                                                Brandon Farlander

                                                Michael Miller

                                                Robert Schafer

Management                            Brandi Langeneck, Community Manager

Special Guest              Greg Budnick, Community Association Engineering, GJB Engineering, Inc.

II.  Hearings

Only one owner participated in the hearings.

III. 

Community Forum

A.  One resident expressed concerns that (a) the french drain across Hamilton Court has still not been cleaned; (b) the only letter of record to the community about the increase in the monthly fee wrongly implied that the increase was a “cost of living” adjustment when in fact it exceed that amount (and, in his view, this had not been remedied by what was expressed in the November Board meeting minutes); (c) we need another round of street cleaning to remove leaves; (d) the culvert behind Trestle Ct. is jammed with leaves; (e) a street light on Hamilton Ct is busted; (f) clubhouse windows have rotted frames; (g) the strip of land south of Ona drive behind the townhouses has become a mud patch; (h) the clubhouse needs cleaning (including removing confetti on ceiling lights); (i) that another of the residents is using his front lawn to store bikes; (j) another trampoline is in evidence in Shannons Landing; and (k) that there is a squirrel trap on the roof of 6915 Trestle Ct.

B.  A resident complained that his car had been towed without proper warning of an expired sticker.

C.  A resident complained that mailboxes were surrounded by mud patches.

D. A resident requested clarification of the extent to which the Newberry Station HOA is responsible for the rotting landscape timbers beneath his fence; he cannot proceed to replace the timbers that separate his internal fence line from his neighbor’s until this is resolved; Mr. Budnick is on tap for covering this issue in his report on retaining walls. 

IV. Approval Of Minutes Of Prior Meetings

Mr. Miller moved to accept the minutes of the December 2008 meeting. Mr. Farlander seconded the motion. Passed unanimously.

V. Officer's Reports

None presented.

VI. Committee Reports

None presented.

VII. Management Report

Contracts For The Pavement And Retaining Wall Plans And Revised Reserve Study.  Mr. Budnick reported that within the next two weeks he would email a  report on paving, a report on the retaining walls, and a draft reserve study.  Following the Board’s consideration of the reports and draft reserve study at its February meeting, a final reserve study will be submiited to the Board at its March meeting.

Grounds contract. Mr. Brugman noted that the concrete drain in the flood plain is silted and needs cleaning, along with the culvert behind Trestle Ct..

Also, Ms. Langeneck will arrange meetings between offerors and Mr. Miller to negotiate the terms of a new grounds contract.

VIII. Unfinished Business

There was no unfinished business for discussion.

IX. New Business

There was no unfinished business for discussion.

X. Executive Session and Recess

The Board adjourned the regular monthly meeting and entered into Executive Session.