NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

March 4, 2009

I. Call to Order

A. The meeting was called to order at 7:05 pm

B. Roster

Board Attendees                     Kevin Brugman

                                                Brandon Farlander

                        Michael Miller

                                                David Simcic

Management                            Brandi Langeneck, Community Manager

Special Guest                          Greg Budnick, Community Association Engineering, GJB
Engineering, Inc.

II. Approval Of Minutes

Mr. Simcic moved to accept the minutes of the February 2009 meeting. Mr. Brugman seconded the motion. Passed unanimously.

III. 

Community Forum

A homeowner from Shannons Landing called for action on street lights for his area. Ms. Langeneck reported that Cardinal Management had arranged an experiment with placement of such street lights and has solicited offers to acquire them.

There was also discussion of Richmond American’s request for final Bond Release of Shannon Landing, noting that the Board had no ability to enforce such promises as establishing a walkway between the Shannon Landing homes and the pool.       

IV.  Guest Speaker Mr. Budnick

Mr. Budnick presented two copies of the draft Reserve and Paving studies.  He will email copies of the studies to all Board members in the next several days, along with the Retaining Wall study. Mr. Simcic volunteered to present a financial impact analysis at the next Board meeting; at the next meeting, the Board will begin planning implementation of the recommendations in the studies.

V. Officer's Reports

None.

V.  Management Report

Grounds contract. Ms. Langeneck presented the Board with copies of offers from TruGreen, ProGrounds, Curb Appeal, and McFall and Berry.  The Board will meet in special session on March 11 to make award.

Pool contract. Mr. Brugman moved, with a second from Mr. Simcic, to exercise the option in the contract with Continental for pool management, at a price that excludes work that the Board has outsourced to other contractors.

VI. New Business

Mr. Brugman proposed, and the Board concurred, that the top priorities for spending non-reserve funds (other than for the pool, grounds, trash, and snow removal contracts) are as follows.

1.  Street lights for Shannons Landing – Ms. Langeneck to proceed immediately with completing the solicitation of offers for same.

2.  Bringing the pool drainage up to code.

3.  Replacing at least some of the ash trees with new plantings.

VII. Executive Session and Recess

The Board adjourned the regular monthly meeting and entered into Executive Session.