NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

May 6, 2009

I. Call to Order

A. The meeting was called to order at 7:08 pm

B. Roster

Board Attendees                     Brandon Farlander

                        Michael Miller

                                                David Simcic

Management                           David Crone, Community Manager; Cardinal Management

Special Guest                          Greg Budnick, Community Association Engineering, GJB Engineering, Inc.

II. Approval Of Minutes

Mr. Farlander moved to accept the minutes of the April 14, 2009 meetings, with the corrections noted below. Mr. Simcic seconded the motion. Passed unanimously.

With respect to “Shannons Landing Lighting”, change “Mr. Brugman moved to accept the PSE Proposal” to ““Mr. Brugman moved to accept the Professional Grounds, Inc., Proposal”.  Also, delete the second, duplicative section on “Salt and sand street sweeping.

III. 

Community Forum

Mr. Herold of Shannons Landing had submitted a plan for a composite deck to Cardinal Management and requested that the Board expedite consideration of the plan.  Mr. Crone will investigate and report back to him.

Mr. Scott reported erosion on the common ground behind his property (8277 Shannons Landing Way. Mr. Crone will task Professional Grounds, Inc., to investigate.

IV. Officer's Reports

None.

V. Contracts

Reserve Study.  Mr. Budnick addressed several questions from Board members regarding the Reserve and related studies.  In particular, he recommends Retaining Wall Option 2A, “Keystone Bock Wall” w/Regrade (Total Cost of Wall Only being $28,417).  He also recommends against “Asphalt Seal Coats (looks good, adds nothing to the longevity or efficacy of the road) and for “asphalt restoration” – meaning replacing all the asphalt but not the stone bedding of the roads.  This would cost under $500,000 and would not need redoing for 15-20 years; after which only the top inch would need replacing at round about $100,000 (these are figures he will verify for presentation at the Annual meeting).  He also said that the best time to both projects is NOW, considering that the price of asphalt may never be less expensive and that construction companies are still hurting for business at this point of the recession and will bid prices lower than can be expected in later years.  Mr. Miller requested that Cardinal Management investigate prospects for obtaining financing to allow immediate commencement of these projects.  He also asked Mr. Budnick about what we would need to contract for the projects – the answer:  specification packages, bid analysis support, and quality assurance support (Mr. Budnick will also price these for presentation at the Annual meeting.

Mr. Miller proposed that the Board meet on May 20 with Mr. Budnick and Cardinal Management to prepare a Reserve Study presentation at the Annual Meeting, focusing on what must be done, when it must be done, and how it might be financed.

VI.  Executive Session and Recess

The Board adjourned the regular monthly meeting and entered into Executive Session.