NEWBERRY STATION HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

March 11, 2009

I. Call to Order

A. The meeting was called to order at 7:00 pm

B. Roster

Board Attendees                     Kevin Brugman

                                                Brandon Farlander

                        Michael Miller

                                                David Simcic

II. Grounds contract. Mr. Brugman moved to award the contract to Professional Grounds; subject to the following caveat – that Cardinal Management negotiates, as a condition for our acceptance of the offer from Professional Grounds, (a) attachment of our QASP to the contract (with acceptance of the change proposed by Professional Grounds that maximum allowable grass height is five inches), (b) terms for reducing pay if there is not timely remediation of shortcomings in satisfying the standards in the QASP, and (c) making it clear that our agent has the right to inspect more frequently than once a month (although Professional Grounds would not be obliged to accompany the agent more often than once a month).  David Simcic seconded the motion.  Approval was unanimous.

III. One Way Signage. Mr. Brugman suggested that the Board at its next meeting consider replacing the English language signs with international signs, inasmuch as the English language signs might not be intelligible to non-English speaking drivers.

IV. Reserve Study. Mr. Simcic volunteered to look at various strategies for financing the improvements recommended in the Reserve Study.